Data Protection Registration Number: ZA067677

Nature of work – Property Management

Description of processing

The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.

Reasons/purposes for processing information

We process personal information to enable us as to carry out property management services; promote and advertise our services; maintain our own accounts and records; and support and manage our employees.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This may include:
– personal details
– family details
– lifestyle and social circumstances
– financial details
– all information contained in references

We also process sensitive classes of information that may include:
– racial or ethnic origins
– physical or mental health details

Who the information is processed about

We process personal information about:
– tenants
– professional advisers and consultants
– complainants, enquirers
– suppliers
– landlords
– employees

Who the information may be shared with

We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

Where necessary or required we share information with:
– business associates
– suppliers of goods or services
– financial organisations
– credit reference agencies
– debt collection and tracing agencies
– local and central government
– police forces
– security organisations
– current, past and prospective employers
– employment and recruitment agencies
– educators and examining bodies
– other companies in the same group

Transfers

It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the data protection act.

The above text is a copy of our entry in the register at www.ico.org.uk and is © The Information Commissioner.